Conditions de l’essai gratuit

Last updated: October 19, 2026.

These terms govern the free trial box offered by Jennifer Audrey McFarlane, operating as Yes, We Scan! ("YWS", "we", "us"). By requesting a trial, you confirm that you have read and accept these terms on behalf of your organization, and that you have the authority to do so.

1. The offer

1.1 YWS will scan one standard bankers box of your organization's typical business records, at no charge. We will prepare the documents, scan them, apply OCR so they are searchable, name the files to your specification, and return the images and the box to you within two business days of pickup.

1.2 "Business days" means Monday to Friday, excluding statutory holidays in Ontario. The two days are counted from the business day after pickup.

1.3 The trial exists so that an organization considering a digitization project can judge the quality of our work before engaging us. It is not a free scanning service.

2. Who can request a trial

2.1 A trial is available only to an organization, such as a business, professional firm, public body, conservation authority, municipality, financial institution or registered charity, that:

• (a) has a genuine, current or planned digitization project that it may engage YWS to carry out;
• (b) has its pickup address in YWS’s free pickup area (Kanata to Cumberland, in Ottawa), or another area YWS agrees to in writing;
• (c) has never received a YWS trial before. Each organization can receive one trial only, ever, including its affiliates, branches, offices and practice groups; and
• (d) is planning a digitization project of at least 10 standard bankers boxes, or an equivalent volume of records, that it may engage YWS to carry out.

2.2 A trial is not available to:

• (a) individuals, for personal or household records;
• (b) any business that provides document scanning, imaging, records management, storage or shredding services, or anyone acting on its behalf; or
• (c) anyone who is requesting a trial to gather information about YWS's methods, pricing or operations rather than to evaluate a project of their own.

2.3 By requesting a trial, you confirm that your organization meets section 2.1, including the minimum project size in section 2.1(d), and is not excluded by section 2.2. If this confirmation is untrue, YWS may cancel the trial at any time and charge its standard rates for any work already done.

3. Qualifying call and approval

3.1 Submitting the request form does not create a trial. After receiving a request, YWS will contact you to discuss your project, including the approximate number of boxes, the types of records and your timeline.

3.2 A trial is approved only when YWS confirms it to you by email ("Trial Approval"). The Trial Approval will state the pickup date and any specific instructions.

3.3 YWS may decline, postpone or cancel any trial request, before or after approval, at its sole discretion and without giving a reason. If a trial is cancelled after pickup, we will return your box unscanned.

4. What the trial includes

4.1 The trial covers letter-size and legal-size paper documents in reasonable condition. Unless YWS agrees in writing, it does not include bound books, large-format drawings or maps, photographs, film, microfiche, electronic media, extremely fragile or damaged documents, or rush service.

4.2 The trial does not include storage, shredding or the destruction of originals.

4.3 If the box contains items outside section 4.1, YWS may return those items unscanned.

5. Your responsibilities

5.1 You confirm that your organization lawfully holds the records in the box and is entitled to provide them to YWS for scanning, including any personal information they contain.

5.2 You will not include hazardous materials, cash, negotiable instruments, or items of irreplaceable value unless YWS has agreed in writing.

5.3 You are responsible for keeping any copies of the records that you need while the box is in our care.

6. Security and confidentiality

6.1 YWS will handle your records under the same six levels of security it applies to paid projects, as described on our website.

6.2 YWS will keep the content of your records confidential and will use it only to carry out the trial.

6.3 Your organization owns the records and the images we create. After you confirm receipt of the images, YWS will delete its working copies within 30 days, unless you ask us in writing to keep them for a project.

7. No charge and no obligation

7.1 YWS will not charge your organization for an approved trial.

7.2 Your organization has no obligation to engage YWS after the trial. The trial does not create any right to particular pricing or availability for a later project.

7.3 The trial is for your organization's own evaluation. You may not resell the trial or its results or provide them to a third party as a paid service.

8. Limitation of liability

8.1 The trial is provided free of charge. YWS will take reasonable care of your records while they are in its possession.

8.2 To the extent permitted by law, YWS's total liability arising from a trial, whether in contract, tort (including negligence) or otherwise, is limited to the fees paid for the trial, which are nil. YWS is not liable for any indirect, incidental or consequential loss, including loss of profit or business interruption.

9. Changes to this offer

YWS may change or end the free trial offer at any time. The terms in effect on the date of your Trial Approval apply to your trial.

10. Governing law

These terms are governed by the laws of the Province of Ontario and the federal laws of Canada that apply there. The courts of Ontario, sitting in Ottawa, have exclusive jurisdiction over any dispute about them.

Trial Authorization (signed at pickup)

One page, signed by the client when YWS collects the box.

______ ("the Client") authorizes Jennifer Audrey McFarlane, operating as Yes, We Scan!, to collect and scan one bankers box of records under the Free Trial Terms dated October 19, 2026, which the Client has read and accepts.

The Client confirms that:

• it is an organization with a genuine digitization project it may engage YWS to carry out;
• it is not a provider of scanning, imaging or records management services, and is not acting for one;
• it has never received a YWS trial before; and
• it is entitled to provide these records to YWS.

Box reference: __ · Approximate pages: _ · Date collected: ___

Signed for the Client: ___ · Name and title: ___

Signed for YWS: ___ · Name: ___