Document scanning · Ottawa · Since 2008
Every page you keep, found in seconds.
Since 2008, Ottawa law firms, conservation authorities, municipalities and businesses have trusted us to turn boxes of paper into searchable, indexed files. Every page is prepared, scanned and checked by hand, and we guarantee that 100% of them make it.
For organizations planning a project. Scanned, OCR’d, named to your spec and back in two business days.
Member Benefits Partnerof the County of Carleton Law Association
Township of Sampleton
| Permit number | 2011-0487 |
| Property | 42 Hillcrest Road, Sampleton |
| Owner | J. Example |
| Work | Replace culvert and extend driveway, 6.1 m |
| Application received | 14 March 2011 |
| Inspection | 2 May 2011, passed |
The applicant has provided a site plan showing the existing 450 mm culvert at the Hillcrest Road frontage. The replacement culvert will match the existing grade and will not alter drainage onto the neighbouring lots.
Conditions: work to be completed by 30 June 2011. Final inspection required before the driveway is surfaced. A copy of this permit must be posted at the site until the work is complete.
Notes: site plan and drainage sketch attached as pages 2 and 3 of this file.
Date: 4 May 2011
Paper original
IndexWaiting
- Permit no.
- 2011-0487
- Property
- 42 Hillcrest Road
- Owner
- J. Example
- Inspected
- 2 May 2011
Words read0
See what you get
One page. Two very different lives.
This permit file from 2011 has spent years in a box. Scroll on, and watch what happens when it comes to us.
1 · The paper original
One copy, slowly fading.
Folded, stapled and a little worn from years of handling, with a sticky note covering the header. If this page is misfiled, damaged or thrown out by mistake, it’s gone for good.
2 · Prepared by hand
Nothing hidden. Nothing missed.
First the staple comes out and the fold is flattened. The sticky note is lifted off and set aside as page 2, so nothing on the page is covered.
3 · Scanned and read
Every word, read and indexed.
As the light passes, every word is read. The details you search by, like the permit number, address and owner, go straight into the index. Then every image is checked against the paper.
4 · The searchable file
Named your way. Found in a second.
The file is named to your convention, and every word on the page is now text a computer can find. Search for a street, a permit number or a name, right here on the page.
Founded by Jennifer McFarlane, scanning for Ottawa organizations since 2008.
Of your pages scanned and indexed. Guaranteed in writing: zero missed.
Your free trial box, scanned, searchable and back in two business days.
To recall any original paper file while we hold your boxes.
Trusted with the records of
Law firm
Conservation
Municipality
Security services
Engineering
Business
Financial services- PathfinderSystems Design Ltd.Technology
Projects from a few boxes to several hundred, and millions of pages. References available on request.
“It has been phenomenal to find our files with several clicks, instead of going down ‘to the dungeon’ to search for hours/days for a single file.”
How it works
From bankers box to searchable archive.
No preparation on your side. We assess the job, you approve a written proposal, and we handle every step from your storage room to your screen. Large-format plans and maps too, quoted on request.
Step 1We pick up
Boxes collected from your office. Pickup and return are free from Kanata to Cumberland, and quoted for other areas.
Step 2Prepared and scanned by hand
Staples, sticky notes and folds dealt with page by page. Black and white, grayscale or colour.
Step 3Checked three times
Pre-scan page clean-up. Image and page-count accuracy. Indexing accuracy.
Step 4Delivered your way
Searchable PDF, PDF or a CSV index, named to your convention, on USB, an external hard drive, or uploaded to your secure portal. Originals returned or shredded.
Industries
Records that have to be right, for people who have to find them.
Several million pages scanned for the legal, banking, business, medical, non-profit and government sectors, in Greater Ottawa and across Ontario.
Law firms
Closed files off the shelves and into a search bar. A Member Benefits Partner of the CCLA.
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Conservation authorities
Permit, property and watershed records, searchable in seconds and ready to move as one archive.
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Municipalities
Permits, plans and council records you can find well inside the MFIPPA deadline.
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Credit unions and finance
Member files digitized by Protected B personnel, then secured or shredded on your word.
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Unions and associations
Agreements, grievances and bargaining history, searchable before you sit down at the table.
ExploreFrom our notebook
Short reads for people who keep records.
Google reviews
What clients say on Google.
A typical project
Honest pricing, per page.
$6,200–$7,100 for 20 boxes, CAD
Standard letter and legal pages in black and white, searchable and named your way. Colour, condition and binding move the number. Your exact rate comes in a written quote after a free assessment.
Estimate your projectSecurity
Six levels of security. Every project, every day.
Your files are handled by a named, vetted person, in a facility the public cannot reach, under a non-disclosure agreement written for your project alone.
How we protect your recordsAbout us
Jennifer and Robert. One standard. Every page, since 2008.
Jennifer and Robert McFarlane have scanned for Ottawa organizations since 2008. Every page is handled by a person, checked three times and guaranteed in writing. When you call, Jennifer or Robert answers.
Meet Robert and Jennifer
The free trial box
Try us, at no charge.
Give us a bankers box of typical records. We will scan and OCR them into searchable PDFs, named to your specifications, and return them within two business days.
Or call Robert: 613-223-7359
For organizations with a real project. Free Trial Terms apply.