Pricing
How much does document scanning cost?
We charge per page, in Canadian dollars, and the rate goes down as your project grows. A typical 20-box project of standard letter and legal pages comes to about $6,200 to $7,100. A bankers box usually holds 2,200 to 2,500 pages.
Your exact rate is set in a written quote after a free assessment, and is confidential to your organization. Large-format plans and maps are quoted on request.
Project estimator
What would your whole archive cost?
A ballpark in ten seconds. It shows a range, not a price. Your written quote covers every factor that moves the number.
- Free pickup and return from Kanata to Cumberland
- The more boxes, the lower the rate
- Check the work before you pay
“Your rates were very competitive and provided excellent value for money.”
What moves the price
Nine things we look at before we quote.
We track the hours on every project and show you how the price was built. Nothing is hidden in a per-box average. See how every box is logged.
Compare it with what paper costs you now| Page count and size | Letter and legal are standard. Large-format plans and maps are quoted on request. |
|---|---|
| Single or double-sided | Double-sided pages take two images. |
| Condition | Fragile or damaged paper can need hours of preparation before scanning. |
| Bound files and loose notes | Unbinding, plus moving sticky and loose notes so nothing on the page is hidden. Folder covers can be scanned too. |
| Colour | Black and white, grayscale or colour. Colour adds $0.05 a page. |
| OCR and indexing | Searchable text and file naming to your convention. |
| Reassembly | Putting files back together if you want the paper returned as it came. |
| Storage and shredding | Optional. Storage is $3.00 a box per month. Shredding is quoted. |
| Pickup and return | Free from Kanata to Cumberland. Elsewhere, mileage at the CRA rate. |
Add-ons and other charges
Everything else, in plain numbers.
These are added to your per-page rate only when you need them. All prices are in Canadian dollars.
| Colour scanning | Add $0.05 a page. |
|---|---|
| Pages placed by hand on the glass | Add $0.05 a page, for pages too fragile, bound or unusual to feed through the scanner. |
| Rush service | For 1 to 5 boxes, ready in 3 business days. Add 50% to the price. |
| Storage of your originals | $3.00 a box, per month. |
| Secure shredding | Quoted on request. |
| Pickup beyond Kanata to Cumberland | Mileage at the Canada Revenue Agency rate: $0.73 a kilometre in 2026. |
| Minimum charge | $45.00. |
What is your paper costing you?
Keeping paper isn’t free.
Rent for the space, boxes in off-site storage, and hours spent hunting for files add up every year. Scanning is paid once. Put in your own numbers to compare.
The example numbers are only a starting point. Change them to match your office. Estimates are not quotes.
For whoever owns the record
A box holds paper. A search holds answers.
The same page, two ways to own it. Here’s what changes when a paper original becomes a searchable file.
Finding it
Someone walks to the storage room, opens boxes and reads labels. It can take hours, or days.
Type a name, an address or a file number. It’s on your screen in seconds.
How many copies
One. If it’s misfiled, damaged or lost in a flood, it’s gone for good.
As many as you need, backed up wherever you choose. The original is still yours.
Space
Shelves, boxes, off-site storage and the rent that goes with them.
It fits on a USB key. The storage room becomes a room again.
Requests and audits
The clock starts while someone searches the boxes.
Answered from your desk, with time to spare.
“It has been phenomenal to find our files with several clicks, instead of going down ‘to the dungeon’ to search for hours/days for a single file.”
The free trial box
Try us, at no charge.
Give us a bankers box of typical records. We will scan and OCR them into searchable PDFs, named to your specifications, and return them within two business days.
Or call Robert: 613-223-7359
For organizations with a real project. Free Trial Terms apply.