"The first two projects were audited and I am happy to report that they have passed our stringent quality control. On the first contract I had a couple of observations which were corrected immediately and to our complete satisfaction. I have found that the quality of images is excellent and files can be searched very easily in numerous ways. The final product, stored on DVD, can be downloaded to a network or can be used directly from any DVD drive on a computer. It is very user friendly and the search is very quick.
I also like their approach – they first determine the requirements of the work to be completed, come back with a solution with the production of sample digital files, then proceed with the work after confirming with the client that they have met all identified requirements … are very pleasant to deal with. I am therefore pleased to recommend their file conversion services.”
Manager, Corporate Services
“We have been very satisfied with the digital conversion services performed … for our company, Utility Structures Inc ... completed two projects that have been very beneficial to our company. They have digitized and indexed several years of our technical project files, enabling us to now respond literally in seconds to file-related queries and reorders … no more having to look for a file folder, find the specific information needed, then call back! Not only was this service done very cost-effectively and in a timely manner, it has freed up much-needed space previously occupied by scores of file boxes which have now been shredded.
The personal commitment of Robert and Jennifer McFarlane … in carrying out preliminary test scanning of our documents, ensured that the final digitized result was what we wanted. They listened to our needs, made the adjustments we requested, and delivered a very satisfying result on DVD in searchable PDF and Excel comma separated formats, including an easy to use proprietary search engine at no additional charge. We are pleased to recommend (their services) to companies and other organizations wanting to make their paper documents instantly accessible for corporate decision making and general customer service purposes.
Please do not hesitate to contact me for any further discussion.”
“I have known and have done business with Robert McFarlane for a number of years. I have always found him very accommodating and attentive to his clients’ needs. In the last year Robert has been extremely helpful in building an electronic document management system for small and medium sized law firms. As I pointed out weaknesses in existing systems and features I would want to see, I saw these features dealt with in his proposals. The current version of this system is not only suitable at a reasonable price for smaller firms, but is also scalable.
My firm has also used (his company) to scan and digitize client records. Many of these records are in the form of client’s receipts and accounting records, which are not easy to scan and organize. We have found the services … to be both efficient and cost efficient.”
Charles M. Rotenberg
"This is to confirm how pleased we are with your document digitization services on behalf of our Client, a prominent member of Canada’s financial sector. Your staff have also been exemplary in the services … provided to satisfy our Client’s recent need for onsite pre-scanning document preparation at their Records Management site. Excerpts from their recent letter of commendation below, is testimony to the high value they have placed upon your services, both onsite and offsite!
Hi Russ and Rob,
… I’m very pleased with the work (your onsite doc prep team have) accomplished, and they have really given us a head start in scanning. We have developed quite the friendship and I’m so happy we can continue this at our new location just down the street in November.
Please let the guys know that I’m very grateful for their work … A big thank you to you both and your whole team for all the back-scanning and prepping … And a special thank you to Jenny for her support!
You are all such wonderful people and Partners
Manager, Information and Records
Records & Information Management
This successful project has directly lead to additional ongoing work with the client."
“This is to affirm our satisfaction with the excellent document scanning services that your company performed for our “Medical Client” in Gatineau. This high security project required detailed scanning and indexing of confidential medical records, with continuous high security storage; it was completed in the promised time and on budget. The quality of the PDF deliverables on DVD, including text and photograph legibility, was found to be very satisfactory by both our Client and ourselves. We hope to move forward with the phase two project in the near future.
We very much appreciated your scanning service; and we took note of the many occasions (e.g. scanning of colour photographs) where your staff voluntarily exceeded the contract specs in order to deliver highest quality visual output. We consider this to be “value added” to the project and thank (you) for this service.
Rob, be assured that we will be recommending (you) for our future Client needs related to document digitization.”
“I have been working with Robert McFarlane in various capacities since 1999. Beginning with LaserNetworks, through Toshiba and Sharp, Robert consistently provides valued advice. He has a real talent and ability to bring together whatever people and resources are required for a project.
Recently we have begun a DMS project that may require capturing paper files electronically and importing them into our new system. For trial purposes we provided Robert with a box of closed files. Robert promptly returned them to us with a CD that contained the scanned files formatted as requested. Spot checks proved to be accurate and scanning exceptions were duly noted by (his) staff as promised. A ROI shows a positive result and we will likely use Rob’s … service in the future.
There are few vendors that have remained constant through my career at Ridout & Maybee LLP and even fewer that I remain in contact with after the individual changes company. Whatever Robert endeavours to do in his career you can rest assured that you will find a very responsible, diligent, flexible, and fair professional. (His company) has risen as a very timely and well thought service. It utilizes the latest technology and has a comforting error checking process. I am sure that many firms and companies will find (his services) both extremely useful and a trustworthy long term partner.”
Manager – Information Technology
“Just sending you a short note to tell you how important electronic filing is to a business. We have been filling electrically for six years now and because of this we do not have filing cabinets using up our office space but instead have lots of room for our employees to work comfortably. We have access to all our files at the tip of our fingers with all the files on the network. “Your service … is important to all businesses who are bogged down with papers and filling cabinets. I know you will be successful in providing excellent quality and service to all your clients … I think this is a great business that you are in and this is a service that is really needed.”
Brent V. Conway, CSA
“I have been a lawyer with this firm for the past 19 years and have responsibility for the computer hardware and software systems in our office. As part of these responsibilities I am involved in the archiving of our paper files. To assist in that effort I have utilized (your) services in the course of the last year. I have been entirely satisfied with the quality of the scanning services provided.
I have known Robert McFarlane on a professional basis for over 10 years, and know him to be an individual of great integrity and a very pleasant person to deal with. On the basis of my experience, I have no hesitation whatsoever in recommending Mr. McFarlane and his company.”
“Our firm manages approximately 600 active client files at any given time … it has taken in some cases several days to find a piece of paper related to a certain file … with your (document management) system we are able to retrieve almost instantly the information that we need … I would highly recommend this system to anyone who is trying to file and retrieve any amount of data … in short I would certainly recommend your system and service.”
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