WE TURN PAPER RECORDS INTO ELECTRONICALLY SEARCHABLE DOCUMENTS

Services

Planned to digitize your files but never got the project going?

Assigned your scanning personnel to solve other office issues?

File boxes stacked up in rooms, hallways or other costly locations?

Our Scan Agents are trained to perform high quality scanning of paper documents.
YES, WE SCAN! applies proven manually-controlled scanning and indexing with quality assurance that systematically ensures 100% accuracy and quality of our digital output.
We use high performance scanning hardware suited to continuous quality control.
We digitize your documents in the format you want, PDF, Searchable PDF, TIFF, CSV, etc.
We index the digitized files according to your naming convention.
We run the digitized files through OCR (Optical Character Recognition) processing.
Deliverables are completed in your desired media format, e.g., DVD, USB, FTP, etc.
Boxes are picked up and returned in the Ottawa area at no extra charge.
If you want the scanning done at your site, we can do that too! Quoted separately.
"Rapid Turnaround" option for documents needed in 24 hours.
Maybe you just need basic scanning done a few days per month, or you have a large volume of pages to be scanned over a longer term. Call us in for a problem solving business discussion.

Thinking about the post-COVID office and how it will operate for our customers, several questions come to mind:

Is your business ready?
How will you access historical paper-based records perhaps housed in filing cabinets?
What about records that require physical access, but cannot be shared by multiple remote workers at the same time?
How do you make room for social distancing if you choose to maintain your current office?

Our Solutions:

Digitized information easily shared with all employees on standard computer equipment from wherever they are working.
Filing cabinets removed, to allow for better social distancing.
Reduce paper-sourced virus transmission.
Remove paper and possible virus contamination.
Better peace of mind for personnel re COVID-19 threats to personal wellness.

Yes, We Scan! involves Six Levels of Security in our operations:

Security Clearance “Protected B” level, from Government of Canada: for personnel performing document preparation, digitization and file naming of scanned files.
24-hour physical monitoring of premises with available immediate onsite police response as needed.
Production processes and physical document storage areas are not accessible by unauthorized persons. Access to customers’ documents only permitted to security cleared personnel.
Client documents for a given project are typically assigned to one or two employees specifically designated to that project: and employees sign a binding non-disclosure agreement that is specific to each digitization project to which they are officially assigned.
Production premises do not allow street level access to our scanning and storage facility.
Daily visual monitoring of the production facility is performed by senior personnel.